Navigation
:tato: Tato Docs
Basics
New Features
Features
Data
Data sharing & project security
<aside> ⚡
Project Calendars let you auto-tag meetings to the right project — connect a calendar to a project once, and every meeting on that calendar is automatically assigned, no manual tagging needed.
</aside>
Tato now supports project-based calendar sync. Instead of tagging meetings to projects through keywords and domains project settings or one by one, you can create a dedicated calendar in Outlook/Teams for each project, assign it to the right project in Tato, and let the system handle the rest. Every meeting on that calendar gets automatically tagged to the correct project.
Go to Account Settings > Meetings. If your calendar is not yet connected, connect it first before continuing.
Enable Customize Calendar Sync. This reveals all calendars connected to your account — your main calendar, secondary calendars, and any project-specific ones you have created.
Choose a calendar and assign it to the matching project in Tato. You can create new calendars in Outlook or Google if needed. Once sync and auto-join toggles are on, every meeting on that calendar is automatically tagged to that project.
You can assign multiple calendars to different projects. Follow the same steps for each project-calendar pair you want to set up.
Use excluded keywords to prevent certain meeting types from being auto-joined or tagged. For example, add "1-on-1" as a keyword to keep those meetings out of the flow.
Go back to the home page and review your upcoming meetings. Meetings assigned to synced project calendars will be handled automatically — this confirms everything is set up correctly.
<aside> 👋
Reach out with any questions [email protected]
</aside>
Table of Contents